Proposed Privacy Policy

Friends of BAYOC Charity.

On the 25th May 2018 the EU General Data Protection Regulations will come into force. Brexit will not alter the requirement to comply with the legislation.

This document has been prepared to explain the proposals for our charity to handle and keep securely the data you share with us. It may be subject to change as implementation is still being assessed but will be compliant with the legislation. Hampshire Music Service will also have their own Privacy Notice relating to data they store.

Your Personal Data:

What we need

The Friends of Basingstoke Area Youth Orchestras and Choirs will be what’s known as the ‘Controller’ of the personal data you provide to us.

We only collect basic personal data about you, which  includes name, address, email, phone number, your child's uniform clothing size and any special skills you may have notified to us. 

Why we need it

We need to know your basic personal data in order to provide you with services relating to you as a member of our charity, your child's membership of a musical ensemble or as an attendee of one of the events we are involved in running.  We will not collect any personal data from you we do not need in order to provide and oversee this service to you.

What we do with it

All the personal data we process is processed by our volunteers in the UK however for the purposes of IT hosting and maintenance this information may be located on servers outside of  the European Union.

Specifically we use these reputable service providers, with high levels of data protection systems in place.

No 3rd parties have access to your personal data unless the law allows them to do so. We do not share or sell your data.

We have a Data Protection regime in place to oversee the effective and secure processing of your personal data. 

How long we keep it

We are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years after which time it will be destroyed.

What we would also like to do with it

Your information that we retain to use for our own marketing purposes, will be kept with us until you notify us that you no longer wish to receive this information.

This information is not shared with third parties and you can unsubscribe at any time via email to  

What are your rights?

If at any point you believe the information we process on you is incorrect you request to see this information and even have it corrected or deleted.

If you wish to raise a complaint on how we have handled your personal data, you can contact our Chairman or Secretary at email who will investigate the matter.

If you are not satisfied with our response or believe we are processing your personal data otherwise than in accordance with the law you can complain to the Information Commissioner’s Office (ICO).